Truman Event Manager Documentation

1. Registering for an Event
2. Removing Yourself from an Event
3. Creating an Event
4. Managing Your Event
   1. Editing Details
   2. Attendance
      • Viewing Attendance List
   3. Adding Another Section
   4. Sending an Email
   5. Deleting an Event

Registering for an Event

In order to register for an event, you must first log in with your Truman username and password.  Then click on the name of the event you want to register for on the "Upcoming Events" page.

You will see a page similar to the one shown below.  Fill out the form at the bottom of the page to register for the event.

The "Notes" Field

The notes field can be used if credit is being given in a class for attending an event. If a professor is using the system to create events that you can attend for credit, specify the name of your class here.

Removing Yourself from an Event

If you've registered for an event and can no longer attend, login and on the "Personal Home" page there will be a list of "Your Upcoming Events." Click on the "Remove Yourself" link to remove your registration from an event.

Creating an Event

Creating an event is pretty simple. Just login and click on the "Create an Event Link."

You will see a page similar to the one shown below.  Fill out the form with your event details and click "Done" when you are finished.

The "Sponsoring Department" Field

Events are grouped by the department associated with the event. If you are creating an event for a department, make sure to specify it here. If there is no associated department, just choose "Other."

The "Administrators" Field

The "Administrators" field is used to determine who will be able to edit and manage the event. If you want someone to be able to edit details of the event, send a reminder email, or view the attendance list, enter their Truman username here.

The "Attendance Limit" Field

The "Attendance Limit" field limits the number of people that can sign up for the event. If you don't have a limit on how many people can attend the event or fit in the room, make this some arbitrarilary large number.

Managing Your Event

Once you have created an event, when you log in or visit the "Personal Home" page, a link will appear that says "Manage Events". Click on this link to be taken to the "Event Administration" page where you can edit, delete, view an list, and perform other administrative tasks.

You will taken to a page similar to the one shown below:

Under the "Select an Action" box, you have choices for:

• View/Edit Details
• Manage Attendance
• Card Swipe Attendance (in or out)
• Add Additional Section
• Send Email

Editing Details

Choosing View/Edit Details on the "Event Administration" page allows you to modify details of the event, date, instructor, administrators, etc.

Attendance

Viewing Attendance List

Choosing Manage Attendance on the "Event Administration" page allows you to view a list of people who are currently signed up for the class. This page displays their contact information and any notes they entered when they signed up for the class (whether they are seeking credit for a specific class, etc.) and can be exported to Excel. You can also mark whether or not people who signed up actually attended the event.

Adding Another Section

Choosing Add Additional Section on the "Event Administration" creates an additional instance of an event that you can make occur at a different time or place. This way if you have an event that is occuring on multiple days or times, you can just create it once and then choose Add Additional Section to add another occurance.

"Additional Section" Tip

The additional sections of an event created this way are tied together so that if you edit the description or class name, it will be changed for all sections of the event.

Sending an Email

Choosing Send Email on the "Event Administration" page allows you to send an email to everyone who is signed up for the class. This allows you to send a reminder for an event or a notification if it is cancelled for some reason.

Deleting an Event

To delete an event, visit "Event Administration" page and simply click on "Delete Section" under the event that you want to remove.